Chief Financial Officer & Deputy Director for Administration
About Museum of the Moving Image: Museum of the Moving Image advances the public understanding and appreciation of the art, history, technique, and technology of film, television, and digital media. It does so by collecting, preserving, and providing access to moving-image related artifacts; screening significant films and other moving-image works; presenting exhibitions of artifacts, artworks, and interactive experiences; and offering educational and interpretive programs to students, teachers, and the general public. The Museum occupies land owned by the City of New York adjacent to Kaufman Astoria Studios in Astoria and is a member of the City’s Cultural Institution Group.
The Chief Financial Officer & Deputy Director for Administration (CFO) ensures sound financial planning and management across all aspects and departments of the Museum. A member of the Museum’s senior leadership team, the CFO reports to the Museum’s Executive Director and to Board officers (Chairmen and Treasurer) and works directly with the Finance and Audit Committees of the Board of Trustees.
The CFO leads all finance, accounting and administrative functions of the museum, including functional responsibility over accounting, payroll, human resources, insurance/risk management, administrative contracts management and financial oversight of program contracts. In addition to these responsibilities the CFO will manage visitor services, retail operations security, and IT, and will be responsible for coordinating and organizing the management team and its agenda. The CFO will help lead strategic development efforts, work to improve operations across the museum and specifically to identify opportunities to increase earned income.
A successful candidate will have both a strategic and hands-on approach to finance and administration, be adept at financial analysis and business planning, and be committed to the Museum’s mission and service to the field. In addition he/she is expected to be organized and to yield influence broadly across the organization.
The Museum of the Moving Image offers a competitive salary and benefits package and is an equal opportunity employer.
- Finance and Accounting Responsibilities:
- Oversee short- and longer-term strategic financial planning.
- Supervise all accounting functions, including accounts payable, accounts receivable, chart of accounts and general ledger, ensuring compliance with appropriate GAAP standards and regulatory requirements. Maintain and implement appropriate internal controls.
- Prepare monthly, quarterly and annual financial reports in a timely manner for the Executive Director and Finance Committee of the Board of Trustees. Develop and deliver financial reports at Board and Executive Committee meetings.
- Oversee and lead annual budgeting and planning process in conjunction with Executive Director and senior management; administer and review all financial plans and budgets; monitor progress and changes on a monthly basis and communicate this information to senior leadership, identifying variances and developing appropriate action plans.
- Manage organizational cash flow and forecasting. Manage and monitor all debt requirements and covenants including the line of credit.
- Maintain existing relationships with all external creditors including banks. Oversee the annual audit process; coordinate with external auditors and report to the Audit Committee of the Board of Trustees. Produce external financial statements.
- Maintain existing relationships with external creditors including banks and vendors. Oversee the annual audit process; coordinate with external auditors and report to the Audit Committee of the Board of Trustees. Produce external financial statements.
- Work with Director of Development and project staff, oversee financial planning, management, and reporting of government, foundation, and privately-funded grants. Oversee the preparation of budgets and financial reports for all grant-funded projects.
- Oversee financial planning and management of capital projects.
- Interface with all government agencies including the NYC Department of Cultural Affairs and Economic Development Corporation on all financial and compliance matters.
- Human Resources and Administrative Responsibilities:
- Further develop and manage the Museum’s administration of all personnel policies and procedures, ensuring compliance with legislation and policies in effect.
- Provide guidance to managers and staff on all personnel issues that arise; work with outside counsel, as needed.
- Negotiate and ensure compliance with all union contracts.
- Review all independent contractor agreements.
- Understand and mitigate key elements of the Museum’s risk profile; negotiate and maintain appropriate insurance coverages.
- Monitor all open legal issues involving the Museum, and legal issues affecting the field.
- Retail Operations/Visitor Services/Security/IT:
The CFO will supervise and manage Visitor Services and Security have as direct reports the Manager of Visitor Services, Director of Security and retail operations including the museum store and café. These are the core functions to open the museum and interface with the public. She/he will:
- Monitor Café and Museum Store revenue and expenses; advise on inventory, merchandise and presentation; ensure adequate staffing of retail outlets.
- Ensure proper management and staffing for visitor services and security as required.
- Identify opportunities to improve operating revenues and margins.
- Required Qualifications:
- Excellent written and verbal communication skills
- A minimum of ten years in finance, with at least five years in a managerial or executive position.
- Experience as part of an organization’s senior leadership team.
- Preferred Qualifications:
- Strong interest and/or involvement with nonprofit, cultural, or other public attractions
- Familiarity with New York City funding process, including proposal and reporting requirements.
- Master's degree, preferably in business administration
- CPA or MBA
The above statements are intended to describe the general nature and level of work being performed by Individuals assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Museum of the Moving Image is committed to diversity, equity, and inclusion in the workplace and to maintaining a staff that represents the traditions and voices of contemporary Queens. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.
The Development Assistant provides administrative support to the development department. This is a full-time position that reports to the Director of Development.
- Essential Duties:
- Serves as project manager for tracking grant submission and reporting deadlines, and administers the development of funding proposals to help ensure proper submission.
- Maintains individual donor, government, foundation and corporate records and ensures the accuracy of the donor database.
- Assists with drafting grant proposals in collaboration with departments across the Museum.
- Maintain calendars for grant applications and reports.
- Creates monthly and annual fundraising reports.
- Researches corporate, foundation and individual prospects for exhibitions, film programs and other Museum projects.
- Maintains funders’ recognition.
- Administers individual gifts and memberships including but not limited to processing gift entries, solicitation and acknowledgement letters.
- Supports Membership communications.
- Works closely with the finance department to ensure compliance with federal, state, and city grants.
- Provides administrative and organizational support for benefit events including but not limited to list creation from the donor database, research of potential invitees, income reporting, gift solicitation, and gift entries.
- Maintains a high degree of knowledge of the development field.
- Supports the Director of Development, Development Department, and Executive Director with basic administration, Board meeting facilitation, communications, solicitations, scheduling, and more.
- Other duties as assigned.
- Qualifications, Skills, and Knowledge:
- Bachelor’s Degree
- Working knowledge of grant and development databases
- Ability to conduct comprehensive donor research
- Ability to take initiative and make decisions solving problems independently, effectively and creatively
- Excellent organizational, managerial, and communication (written and oral) skills
- Meticulous attention to detail
- Demonstrated ability to work independently as well as collaboratively
The Museum is unable to confirm the receipt or provide an update regarding the status of individual applications. No faxes or phone calls please. No faxes or phone calls please. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.