Employment Opportunities


Deputy Director for Administration & CFO
This position ensures sound financial planning and management across all aspects and departments of the Museum. It leads all finance, accounting and administrative functions of the Museum, including functional responsibility over accounting, payroll, visitor experience, including retail operations, human resources, insurance/risk management, administrative contracts management and financial oversight of program contracts.This is a full-time exempt position.

The Deputy Director for Administration & CFO reports to the Executive Director.

    Essential Duties:
  • Oversees short-and longer-term strategic financial planning.
  • Supervises all accounting functions, including accounts payable, accounts receivable, chart of accounts and general ledger, ensuring compliance with appropriate GAAP standards and regulatory requirements.
  • Maintains and implements appropriate internal controls.
  • Prepares monthly, quarterly and annual financial reports in a timely manner for the Executive Director, the Audit Committee, and the Board.
  • Develops and delivers financial reports at Board meetings.
  • Oversees and leads annual budgeting and planning process in conjunction with Executive and Deputy Directors.
  • Administers and reviews all financial plans and budgets; monitors progress and changes on a monthly basis and communicates this information to senior leadership, identifying variances and developing appropriate action plans.
  • Manages organizational cash flow and forecasting.
  • Manages and monitors Line of Credit. Maintains existing relationships with external creditors including banks.
  • Oversees annual audit process; coordinates with external auditors and reports to the Audit Committee of the Board. Produces external financial statements.
  • Works with Deputy Director for Development and project staff to oversee financial planning, management, and reporting of government, foundation and privately-funded grants. Oversees the preparation of budgets and financial reports for all grant-funded projects.
  • Interfaces with City agencies such as DCLA and EDC on financial matters.
  • Develops and manages the Museum’s administration of all personnel policies and procedures, ensuring compliance with legislation and policy.
  • Oversees benefits administration; recommends modification to existing plans and additional options; negotiates with benefit providers.
  • Provides guidance to managers and staff on personnel issues as they arise; liaise with outside counsel, as needed.
  • Creates offer letters for new hires.
  • Negotiates and ensures compliance with union contracts.
  • Reviews agreements with independent contractors.
  • Supervises Director of Retail Operations; monitors Café and Museum Store revenue and expenses.
  • Supervises Manager of Visitor Experience; facilitates front desk operations’ support of programs as well as enhancement of visitor experience.
  • Understands and mitigates key elements of the Museum’s risk profile; negotiates and maintains appropriate insurance coverage.
  • Monitors open legal issues involving the Museum and legal issues affecting the field.

    Qualifications, Skills, and Knowledge:
  • Bachelor’s degree or equivalent relevant experience; Master’s degree preferred, especially in Business Administration and/or a CPA
  • A minimum of ten years of experience, with at least five years in a managerial or executive position.
  • Experience as part of an organization’s senior leadership team.
  • Ability to collaborate with staff, supporters, and outside vendors.
  • Working knowledge of financial/accounting software.
  • Experience preferred working at a nonprofit, cultural, or other public attraction.
  • Familiarity with New York City funding process preferred, including proposal and reporting requirements, as well as with reporting requirements of the Cultural Data Project.

    Other Considerations
  • Ability to organize and manage multiple tasks
  • Strong interpersonal and communication skills
  • Proficient computer knowledge, including proficiency with word processing, database, presentation, and spreadsheet software.
  • Strong leadership and supervisory skills, demonstrated track record of performance, and high ethical character.
  • Ability to work weekends, holidays, and evenings as necessary.

  • Physical Demands & Work Environment
    The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate.
To apply submit cover letter and resume hr@movingimage.us

No faxes or phone calls please.

Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.








Retail Manager
Museum of the Moving Image is seeking a creative, experienced, and detail-oriented retail professional with strong administrative skills to manage its Store and Café. The Retail Manager coordinates product development and sales strategy, manages the Museum’s retail operations, and hires, trains, and supervises part-time Visitor Services staff. The Retail Manager supports the Museum’s goal of maximizing sales and profitability for its retail functions while demonstrating creative sales strategies, merchandising, and operational excellence and providing a high quality visitor experience.

The Retail Manager reports to the Deputy Director for Administration and CFO. This is a full-time position requiring regular weekend work.

    Essential Duties:
  • Develop a sales plan to maximize net revenue for the Museum Store and Café, including inventory requirements, pricing strategies, and product research and development in collaboration with other Museum colleagues;
  • Analyze operations on a monthly basis and adjust merchandising and buying strategy accordingly. Prepare monthly reports;
  • Ensure smooth operation of the Store and Café during Museum hours, keeping all retail areas clean and stocked, responding to orders, and training and supervising supporting Visitor Services staff;
  • Merchandise inventory in an attractive, creative way to maximize sales and to feature appropriate tie-ins with Museum exhibitions and events;
  • Collaborate with curatorial, marketing, and administrative staff and outside partners to develop Museum-specific products;
  • Partner with other Visitor Services staff on front line Museum operations, including but not limited to opening and closing of the Museum and the hiring, training and supervision of part-time staff for the Store, Café, and admissions desk;
  • Ensure staff is well-informed about exhibitions, programs, and special events, as well as the Museum’s facilities and policies;
  • Partner with Visitor Services and Security staff to provide a superlative visitor experience while fostering a calm, professional, visitor-focused environment;
  • Coordinate and resolve customer service issues and troubleshoot issues as they arise;
  • Other administrative and operational duties as assigned.

    Qualifications, Skills, and Knowledge:
  • B.A. required.
  • Minimum 3-5 years store management experience, preferably in a museum or cultural-attraction setting.
  • Retail management knowledge and experience, including: sales, customer service, merchandising, scheduling, training, financial management, inventory control, and loss prevention.
  • Staff management experience.
  • Cash handling experience.
  • Strong computer skills, including POS systems and Microsoft Office.
  • A professional, friendly, courteous, outgoing, and visitor-focused demeanor.
  • Excellent written and verbal communication skills.
  • Willingness to work weekends, occasional evenings, and additional hours as needed for special events, exhibitions, and holidays.
    Physical Demands & Work Environment
    The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate.
To apply please submit a cover letter and resume as PDFs to guestserviceshr@movingimage.us with “Retail Manager” as the subject

No faxes or phone calls please. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.



Accounting Clerk
The Accounting Clerk supports the Finance Department by processing accounts payable and printing disbursements, preparing bank reconciliations, ordering supplies, and handling a variety of administrative and clerical duties. This is a two- to three-day a week position. The Accounting Clerk will be a direct report of the Chief Financial Officer but will be supervised in many tasks by the Controller.This is a part-time non-exempt position.


    Essential Duties:
  • Provide accounting and clerical assistance to the Finance Department.
  • Process accounts payable transactions: Review invoices for accuracy, obtain approvals of invoices from appropriate Museum staff, code invoices to proper General Ledger account, enter invoices into Accounts Payable system.
  • Process monthly credit card statement: coordinate the dispersal of statement transactions to appropriate Museum staff, collect information plus all related receipts from staff, code line item transactions to proper General Ledger accounts, post transactions to General Ledger.
  • Process biweekly check run. Mail checks and file copies.
  • Purchase office supplies and coordinate their distribution to Museum staff.
  • Fulfill clerical duties as assigned.

    Qualifications, Skills, and Knowledge:
  • Associates Degree in Business, Accounting or Finance preferred
  • 1+ years bookkeeping experience
  • Accounting software and Microsoft Excel experience
  • Excellent communication skills
  • Accuracy and attention to detail
  • Aptitude for numbers
  • Ability to work with minimal supervision

    Physical Demands & Work Environment
    The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate.
To apply submit cover letter and resume hr@movingimage.us

No faxes or phone calls please.

Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.




Part-time Museum Educator
The Museum seeks well-spoken and outgoing individuals with excellent customer service skills, who enjoy working with all ages, to join its Education department. Museum Educators work between 8-20 hours per week from Wednesday to Sunday, mornings and afternoons. Hours are flexible, and may vary from week to week. This is a non-exempt position. Candidates will be contacted on a rolling basis.

Museum Educators report to the Associate Director of Education.

    Responsibilities:
  • Deliver education programs including guided tours, workshops, and screening programs to student groups of all needs and abilities, grades 2 through college, as well as adults and senior citizens.
  • Provide excellent customer service and ensure a positive museum-going experience for all visitors.
  • Facilitate weekend/holiday family workshops and Moving Image Studio (a drop-in workshop) activities.
  • Facilitate birthday parties for children.
  • Attend regular meetings of the Education department.
  • Additional responsibilities may include assisting Museum instructors with after-school courses, both on-site and off-site; assisting at special events; and serving as a Museum representative for various off-site activities as needed.
  • Other administrative duties as assigned.

    Qualifications:
  • Undergraduate work or degree in education, film, media studies, history, or related field.
  • Previous experience working with young people strongly preferred.
  • Previous experience with object-based and inquiry-based learning is a plus.
  • A friendly, courteous, and visitor-focused demeanor.
  • Working knowledge of film/media history and/or film/video production, animation, or digital media production a plus.
  • Available a minimum of two weekday mornings (Wednesday, Thursday and/or Friday) per week.
    Physical Demands & Work Environment
    The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate.
To apply please submit the following documents as PDFs to educationhr@movingimage.us with “Museum Educator” as the subject:
1. A cover letter, indicating days/times of availability.
2. A resume.

Candidates will be contacted on a rolling basis. The Museum is unable to confirm the receipt or provide an update regarding the status of individual applications. No faxes or phone calls please. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.





Digital Communications Associate (posting updated 11/8/17)
The Digital Communications Associate (previously posted as Marketing Coordinator) will assist with the Museum’s overall marketing strategies, efforts, and initiatives, with a focus on social media and digital communications strategies to attract families from all five boroughs and to build visitation by non-traditional museum-going audiences. The ideal candidate will be a motivated self-starter who is comfortable working both independently and in a team. This position requires a commitment of 20 hours per week (maximum); all hours must be on-site and on a set schedule. This is a non-exempt position.

The Digital Communications Associate reports to the Director of Public Information. In addition, this person will work closely with the Museum’s Deputy Director for Education and Community Engagement, and work with the Museum’s new neighborhood council to create and implement strategies for engaging local communities.

    Essential Duties:
  • Assists with the implementation of marketing efforts and outreach strategies to enhance the Museum’s brand and presence locally, nationally, and internationally.
  • Social media: Creates and manages content for the Museum’s social media presence. Researches social media best practices and current trends in the nonprofit arts sector. Creates and implements social media–based advertising campaigns.
  • Coordinates the drafting, getting approvals, and sending of the Museum’s weekly email newsletter, monthly family newsletter, and other email campaigns.
  • Creates and coordinates partnerships with other non-profit organizations for mutual promotional exchange.
  • Assists with the posting of programs, exhibitions, news, and other information on the Museum's website and assures accuracy and timeliness of such.
  • Participates in biweekly program meetings (with programming, development, PR, and visitor services departments) and weekly department meetings (membership, development, PR) to develop new audiences for programming.

    Qualifications, Skills, and Knowledge:
  • Bachelor’s Degree in a related field (Master’s Degree, a plus)
  • Proficient knowledge of social media platforms—Facebook, Twitter, Instagram, YouTube, Google +, etc.
  • Proficiency using Word, Excel, Power Point, Acrobat, HTML, Photoshop
  • Proficiency in electronic communications software such as MailChimp and an HTML editor such as Dreamweaver
  • Excellent organizational and communication skills, with an ability to adapt to the Museum’s “voice” on social media
  • Experience in building non-traditional museum-going audiences
  • Knowledge of film, with a strong interest in the arts
  • Minimum two years professional marketing experience in the arts or the for-profit world
  • Availability to attend and cover occasional events as needed
  • Strong working knowledge of marketing, communications, digital/social media, advertising, and direct mail channels and platforms.
  • Ability to work collaboratively, to build partnerships, and to adapt to changing circumstances.

To apply please submit the following documents as PDFs to marketinghr@movingimage.us with “Marketing Coordinator” as the subject:
1. A cover letter, indicating days/times of availability.
2. A resume.
3. A writing sample, preferably from a social media post.

The Museum is unable to confirm the receipt or provide an update regarding the status of individual applications. No faxes or phone calls please.

Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.