Employment Opportunities

  • Retail Manager
  • Chief Financial Officer & Deputy Director for Administration
  • Registrar
  • Part-Time Security Guard

  • Retail Manager
    Museum of the Moving Image is seeking a creative, experienced, and detail-oriented retail professional with strong administrative skills to manage its Store and Café.

    The Retail Manager coordinates product development and sales strategy, manages the Museum’s retail operations, and hires, trains, and supervises part-time Visitor Services staff. The Retail Manager supports the Museum’s goal of maximizing sales and profitability for its retail functions while demonstrating creative sales strategies, merchandising, and operational excellence and providing a high quality visitor experience.

    The Retail Manager reports to the Deputy Director for Education and Visitor Experience. This is a full-time position requiring regular weekend work.

      Essential Duties:
    • Develop a sales plan for the Museum Store and Café, including inventory requirements, pricing strategies, and product research and development in collaboration with other Museum colleagues.
    • Analyze operations on a monthly basis and adjust merchandising and buying strategy accordingly. Prepare monthly reports.
    • Ensure smooth operation of the Store and Café during Museum hours, keeping all retail areas clean and stocked, responding to orders, and training and supervising supporting Visitor Services staff.
    • Merchandise inventory in an attractive, creative way to maximize sales and to feature appropriate tie-ins with Museum exhibitions and events.
    • Collaborate with curatorial, marketing, and administrative staff and outside partners to develop Museum-specific products.
    • Partner with other Visitor Services staff on front line Museum operations, including but not limited to opening and closing of the Museum and the hiring, training and supervision of part-time staff for the Store, Café, and admissions desk.
    • Ensure staff is well-informed about exhibitions, programs, and special events, as well as the Museum’s facilities and policies.
    • Partner with Visitor Services and Security staff to provide a superlative visitor experience while fostering a calm, professional, visitor-focused environment.
    • Coordinate and resolve customer service issues and troubleshoot issues as they arise.
    • Other administrative and operational duties as assigned.

      Qualifications, Skills, and Knowledge:
    • B.A. required.
    • Minimum 3-5 years store management experience, preferably in a museum or cultural-attraction setting.
    • Retail management knowledge and experience, including: sales, customer service, merchandising, scheduling, training, financial management, inventory control, and loss prevention.
    • Staff management experience.
    • Cash handling experience.
    • Strong computer skills, including POS systems and Microsoft Office.
    • A professional, friendly, courteous, outgoing, and visitor-focused demeanor.
    • Excellent written and verbal communication skills.
    • Willingness to work weekends, occasional evenings, and additional hours as needed for special events, exhibitions, and holidays.

      Museum Requirements:
    • Safety and Security: All MMI employees are required to adhere to all museum safety and security standards.
    • Attendance and Appearance: All MMI employees are required to adhere to the standard operating procedures regarding attendance and dress code policies as it relates to individual job functionality.
    • Museum Team Partnership: All MMI employees are focused on supporting each other in an effort to complete our mission.

    Physical Demands of Work Environment:
    The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color and peripheral vision, depth

    To apply please submit cover letter and resume to guestserviceshr@movingimage.us with “Retail Manager” as the subject. No faxes or phone calls please.

    Chief Financial Officer & Deputy Director for Administration
    The Chief Financial Officer & Deputy Director for Administration (CFO & DDA) ensures sound financial planning and management across all aspects and departments of the Museum. A member of the Museum’s senior leadership team, the CFO & DDA reports to the Museum’s Executive Director and works directly with the Finance and Audit Committees of the Board of Trustees. The CFO & DDA leads all finance, accounting and administrative functions of the Museum, including functional responsibility over accounting, payroll, retail operations, human resources, insurance/risk management, administrative contracts management and financial oversight of program contracts. The CFO & DDA has a staff of two people.

    A successful candidate will have both a strategic and hands-on approach to finance and administration, be adept at financial analysis and business planning, and be committed to the Museum’s mission and service to the field. Museum of the Moving Image offers a competitive salary and benefits package and is an equal opportunity employer.

      Finance and Accounting Responsibilities:
    • Oversee short- and longer-term strategic financial planning.
    • Supervise all accounting functions, including accounts payable, accounts receivable, chart of accounts and general ledger, ensuring compliance with appropriate GAAP standards and regulatory requirements. Maintain and implement appropriate internal controls.
    • Prepare monthly, quarterly and annual financial reports in a timely manner for the Executive Director and Finance Committee of the Board of Trustees. Develop and deliver financial reports at Board and Executive Committee meetings.
    • Oversee and lead annual budgeting and planning process in conjunction with Executive Director and senior management; administer and review all financial plans and budgets; monitor progress and changes on a monthly basis and communicate this information to senior leadership, identifying variances and developing appropriate action plans.
    • Manage organizational cash flow and forecasting. Manage and monitor Line of Credit.
    • Maintain existing relationships with external creditors including banks. Oversee the annual audit process; coordinate with external auditors and report to the Audit Committee of the Board of Trustees. Produce external financial statements.
    • Working with Deputy Director for Development and project staff, oversee financial planning, management, and reporting of government, foundation, and privately-funded grants. Oversee the preparation of budgets and financial reports for all grant-funded projects.
    • Oversee financial planning and management of capital projects.
    • Interface with such City agencies as the Department of Cultural Affairs and Economic Development Corporation on all financial matters.

      Human Resources, Retail Operations and Administrative Responsibilities:
    • Further develop and manage the Museum’s administration of all personnel policies and procedures, ensuring compliance with legislation and policies.
    • Oversee benefits administration; recommend modifications to existing plans plus additional options; negotiate with benefit providers.
    • Provide guidance to managers and staff on all personnel issues that arise; liaise with outside counsel, as needed.
    • Negotiate and ensure compliance with all union contracts.
    • Review all independent contractor agreements.
    • Supervise Director of Retail Operations; monitor Café and Museum Store revenue and expenses; advise on inventory, merchandise and presentation; ensure adequate staffing of retail outlets.
    • Understand and mitigate key elements of the Museum’s risk profile; negotiate and maintain appropriate insurance coverages.
    • Monitor all open legal issues involving the Museum, and legal issues affecting the field.

      Required Qualifications:
    • Excellent written and verbal communication skills.
    • A minimum of ten years in finance, with at least five years in a managerial or executive position.
    • Experience as part of an organization’s senior leadership team.
    • Working knowledge of financial/accounting software (e.g. Excel, Financial Edge, Altru).
    • At least a Bachelor of Arts or Bachelor of Science degree.

      Preferred Qualifications:
    • Experience working at a nonprofit, cultural, or other public attraction.
    • Familiarity with City funding process, including proposal and reporting requirements.
    • Master's degree, preferably in business administration.
    • Familiarity with Cultural Data Project reporting requirements.
    • CPA

    To apply please submit cover letter and resume to hr@movingimage.us with “CFO & DDA” as the subject. Absolutely no faxes or phone calls please.

    Museum of the Moving Image is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment on the basis of race, national origin, sex, marital status, sexual orientation, age, disability, religion, veteran status, or any other characteristic protected by federal, state or local law.

    The Registrar is part of the Museum’s Collections and Exhibitions departments and is a critical part of the team that manages the day-to-day care of the Museum’s permanent collection and all activities concerning incoming and outgoing loans. The Registrar reports to the Deputy Director for Operations, Exhibitions, and Design, and oversees the application of approved procedures as well as the production and application of appropriate documentation for all these activities.

    • Managing all details regarding outgoing and incoming loans pertaining to the Museum’s collection, special exhibitions, or special installations. Working closely with the Deputy Director for Operations, Exhibitions, and Design, the Associate Manager of Exhibitions, the Collections Manager, and the Museum’s curators, these tasks include facilitating contractual arrangements, loan agreement forms, incoming and outgoing receipts, condition reports, insurance coverage, and any other forms required for specific transactions involving art and artifacts.
    • Managing all incoming and outgoing shipping arrangements for both domestic and international routes, which may also include coordinating appropriate packing and crating of objects.
    • Working closely with the Museum’s Collection Manager to receive, accession, and label objects acquired for the Museum’s collection, and to supervise the safe handling, movement, installation, and storage of all objects.
    • Overseeing proper storage for each object in the Museum’s care, which may include coordination with a conservator or other expert regarding the conditions required to store each object safely. Along with this, oversee maintenance of storage facilities, confirming all systems are working properly in maintaining and recording appropriate environmental conditions, and the proper function of all equipment used in those facilities.
    • Maintaining all records of the Museums' collection, as well as all documents pertaining to the loan of objects to the Museum.
    • Working closely with the Collection Manager to prepare materials for presentation to the Museum’s Collection Committee, as well as documentation and follow-up on the results of these meetings.
    • Taking part in the Museum exhibition planning meetings, with a particular focus on schedule and budget as it pertains to shipping and preparation of objects for transportation and display.
    • Documenting and coordinating the process of de-accessioning objects, including establishing legal eligibility of objects being considered for de-accessioning.
    • Working with the Executive Director, Deputy Director for Operations, Exhibitions, and Design, Curator of the Collection and Exhibitions, Associate Manager of Exhibitions, and the Collections Manager in developing long-range strategic plans and annual operating plans for the Collection department, and in determining policies related to collecting, borrowing, de-accessioning, interpreting, and exhibiting objects in the collection.
    • Represent the museum before professional museum organizations and maintain liaisons in the field.

    • Master’s Degree in Library Science, Film Studies, History, Museum Studies or related experience preferred.
    • At least five years’ museum registration experience, including advanced knowledge of museum registration methods and procedures, materials handling, packing, and storage.
    • Strong oral and written communication skills.

      Other Functions:
    • Ability to move 20 to 60 lbs. on occasion.
    • Hand/eye coordination to safely and efficiently use tools and handle collection objects of various sizes and configurations.
    • Must be able to operate PC and Mac workstations, Microsoft Office software, and must have experience with museum collection management software.
    • Demonstrated ability to communicate well with a broad range of individuals including donors, volunteers, vendors, and staff.
    • Supervisory experience preferred.

    The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

    To apply please submit cover letter and resume to registrarsearch@movingimage.us with “Registrar” as the subject. No faxes or phone calls please.

    Museum of the Moving Image is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment on the basis of race, national origin, sex, marital status, sexual orientation, age, disability, religion, veteran status, or any other characteristic protected by federal, state or local law.

    Part-Time Security Guard
    Museum of the Moving Image, located in Astoria, New York, seeks a motivated, licensed Part-Time Security Guard for this dynamic, newly renovated and expanded cultural institution.

    • Patrolling assigned areas within the Museum to protect property as well as staff and visitors
    • Responding to emergency situations quickly and efficiently, within established guidelines
    • Providing information and assistance to visitors and staff
    • Reporting incidents and safety/security issues
    • Other tasks as assigned

    • Current NYS security license
    • NYFD Fire Guard Certificate of Fitness and CPR/First Aid Training preferred
    • Must speak English and possess superb verbal communication and writing skills
    • Excellent personal appearance and general demeanor
    • Demonstrate ability to interact in a professional manner with members of the public
    • Work schedule will vary, so flexibility is required
    • Must be available to work evenings, weekends, and holidays as needed
    • Prior museum/cultural institution experience is a plus

    To apply please submit cover letter and resume to securityhr@movingimage.us with “Part-Time Security Guard” as the subject. No faxes or phone calls please.

    Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.